Rental Rules

At NC Mountain Realty (NCMR), our Rental Rules do not contain any “fine print”. They are straight forward, sensible, and the font is all the same size. It is our goal to offer quality over quantity, and to keep our standards higher than yours, so your expectations are exceeded!

CHECK-IN TIME is AFTER 4 P.M. AND CHECKOUT is 10 A.M. NO Early Check-in or late checkout without prior permission.

This is a NON SMOKING Cabin. None of the cabins allow smoking inside at any time! Smoking is only allowed outside, and please DO NOT TOSS “BUTTS” OVER THE RAILING OR INTO THE YARD.

PAYMENT – An advance payment equal to 50% of the rental rate is required upon making a reservation. The advance payment will be applied toward the rent. Please make payments via credit card, debit card. The BALANCE OF RENT is due 60 days before your arrival date.

INCLUSIVE FEES –  Amenity fees are included in the rental rate. Rates and the “Housekeeping Fee” are paid to have the property professionally cleaned and prepared for your arrival, and include a one-time linen & towel setup, a starter amount of paper products, a full tank of propane for cabins with gas grills, and a one time trash removal service (upon request with 24 hour notice) *See “Trash Removal” section below.

NO DAILY HOUSEKEEPING SERVICE – While linens and bath towels are included in the cabin, daily maid service is not included in the rental rate. However, it is available at an additional rate. We suggest you bring beach towels. We do not permit towels or linens to be taken from the Cabin.

CANCELLATION/TRAVEL INSURANCE – We highly recommend all guests purchase Travel/Cancellation insurance (6.95% of total charges). If you wish to purchase travel insurance, you may do so while paying for your reservation, or go to for details and to purchase. This insurance is offered at the time of reserving your cabin, but is still available for purchase after you have already booked your vacation rental, and in some cases can be purchased as close as the day before you are scheduled to travel. * NC Mountains Realty is not affiliated with the Insurance Company, and we have no financial interest or benefit from your purchase of this Insurance Policy. The policy is offered through the NCMR  website/payment system for the convenience of our Guests, and all claims should be made directly to the Insurance Co.*

CANCELLATIONS -While booking your vacation rental, you will be offered the option of purchasing Cancellation Insurance (for approximately 6.95% of rental total). * See section below labeled “Cancellation/Travel Insurance”.

Cancellations that are made more than sixty (60) days prior to the arrival date are subject to a $75.00 cancellation, and/or Change fee. Cancellations or changes that result in a shortened stay, that are made within 60 days of the arrival date, forfeit the full advance payment and reservation deposit. Cancellation or early departure does not warrant any refund of rent.

  • Please see Note 1 below:

* Note 1 – If you declined the purchase of cancellation insurance, and you have to cancel your reservation, Please know that we will attempt to re-book dates that have been canceled within 60 days of the arrival date. If we are successful we will issue you a credit. (We do not expect to get paid twice for the same dates). To encourage a successful re book, please give as much notice as possible. All cancellation and/or date change requests must be in writing.

It is our policy not to transfer financial hardship due to a cancelled reservation. Our goal is to try to alleviate the financial hardship all together, either by rebooking cancelled dates, or through cancellation insurance. 

MONTHLY RESERVATION CANCELLATIONS – Monthly renters must cancel one hundred twenty (120) days prior to check-in. Monthly renters who make a change that results in a shortened stay must be made at least ninety (90) days prior to check-in.

MAXIMUM OCCUPANCY – The maximum occupancy for each cabin does vary and is listed on the cabin advertisement. Each cabin is set up for that number of Guests. For more than the listed “base occupancy” number of Guests, there is a $10.00 per person, per night charge. It is important that you let us know how many Guests are with your group. The housekeeper stocks supplies and “set ups” for the number of Guests expected. “Set ups” consist of things like towels, wash cloths, hand towels, trash bags, blankets, sheets, and a basic supply of paper products (toilet paper and paper towels) to get you started.

MINIMUM STAY – The cabins usually requires a two (2) night or a (3) night minimum stay, depending upon the time of year. Longer minimum stays may be required during holiday periods. If a rental is taken for less than two nights, it is only when available at the last minute.

MINIMUM AGE TO BOOK — You must be at least 21 years old to reserve any of our properties.

RATE CHANGES – Rates subject to change without notice.

FALSIFIED RESERVATIONS – Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money. The party will not be permitted to check in, or shall be asked to vacate the property.

PARKING – Parking ability does vary from cabin to cabin. Parking for at least 1-2 cars is always available. Some of the cabins offer parking for (4) vehicles.

PETS — Most of our properties are pet friendly. It is common to allow up to 2 pets that are each 40 pounds or less. Several of our properties will allow more than 2 pets, and/or pet(s) larger than 40 pounds (and you are welcome to call or email us to ask about your 4 legged family member). All Guests traveling with pets are subject to the Pet Addendum/Terms and Conditions, and must pay the per reservation “Pet Rent”. * When a pet has been a Guest, additional cleaning procedures are performed and special products are used. The result is, You would never know that a pet has been a Guest!*

(Guests that bring unapproved pets are subject, but not limited to: Paying double the usual pet rent and risk eviction from the cabin without refund!)

HOT TUB – No children under the age of 12 permitted in hot tubs at any time (It is up to the adults in the group to supervise and reinforce this recommendation). When using the hot tub, remember there is a certain health risk associated with this facility. Use at your own risk. The Hot Tub will have been drained, and/or sanitized, refilled, and replenished chemicals in all tubs prior to your arrival; therefore, it may not be warm until later that evening. DO NOT STAND ON THE HOT TUB COVERS. Hot tub covers are for insulation purposes and are not designed to support a person or persons. They will break and you may be charged for replacement. Remember when not using the hot tub, leave cover on so hot tub will stay warm. (Additional details regarding Hot Tub use and safety are posted near the tub and in the Welcome Book on site).

FIREPLACES – Most fireplaces are propane gas log fired firebox. Please do not throw any paper or other combustible materials in the fireplace. Fireplaces are turned off from April 15-September 15; they are not operational during this time of the year (If the weather forecast indicated temperatures cool enough to warrant use of the fireplaces, they will be left on. Dates are a general guideline of what to expect). If you do reserve a cabin with a wood burning fireplace, please use caution and never leave a fire unattended! Throwing in leaves or debris will result in an unbearable amount of black smoke, please put only wood in a wood burning fireplace!

WATER AND SEPTIC – The cabins are on springs or wells and septic systems. During a drought, we do ask that you conserve water. The septic system is very effective; however, it will clog up if improper material is flushed. DO NOT FLUSH anything other than toilet paper. No feminine products should be flushed at any time. If it is found that feminine products have been flushed and clog the septic system, you could be charged damages of up to two hundred dollars ($200).

STORM POLICY/ROAD CONDITIONS – No refunds will be given for storms. Mountain roads can be curvy and steep. Gravel drives are well maintained; however, we highly recommend four wheel drive and/or chains during the snow months. We do not refund due to acts of Nature/Storms or road conditions.

DAMAGE/INSURANCE – Damage Insurance is recommended. In the event that the Cabin and/or contents are damaged during your reservation time period, Guests are responsible for the full amount to repair or replace damaged item(s). If the damage is due to negligence, or the Guest is traveling without damage insurance: NCMR does reserve the right to apply a charge to your account of up to, but not limited to: $200.00 ($400.00 if you are traveling with a pet), in the event of damage to the property and/or violations of the terms and conditions.

At NC Mountains Realty (NCMR), it is our goal to earn your repeat business and recommendations to your friends and family, and NOT to assess charges to your account!—

Purchasing accidental damage insurance does not replace common courtesy. Please care for the Cabin you are renting as you would your own home. To avoid an Insurance claim, and/or financial responsibility for any deductible or “un-covered” charges, please be sure of the following:

•No damage is done to cabin or its contents, beyond normal wear and tear.

•No charges are incurred due to contraband, pets or collection of rents or services rendered during the stay.

•All debris, rubbish and discards are placed in trash container outside, and soiled dishes are placed in the dishwasher (if available) and cleaned.

•All keys are left in the key box container and unit is left locked.

•All charges accrued during the stay are paid prior to departure.

•No linens, bathrobes, or towels are lost or damaged.

•NO early check-in or late checkout without prior permission.

•The renter is not evicted by the owner (or representative of the owner), the local law enforcement, or a security company employed by NC Mountains Realty.

PROPERTY OWNERSHIP — All of the Cabins are privately owned; the owners/Property Manager are not responsible for any accidents, injuries or illness that may occur while on the premises or its facilities. The Homeowners are not responsible for the loss of personal belongings or valuables of the guest.

NO DISRUPTIVE BEHAVIOR — Please remember that this is a peaceful Mountain “Community” and that neighbors, although they may not be visible, are present.  Keep music and conversation at reasonable levels, drive safely, respect that there are other property owners within the area.  Please don’t trespass against our neighbors unless invited.

TRASH REMOVAL — Swain County does not have trash and recycle pick up. In this area, everyone drops off their own trash at the free “Trash and Recycle Center”. (Inside the cabin there is a Welcome Book that offers a map and directions to the trash and recycle center).

If you need a trash pick up, either during your stay or when you depart, please call us to request this complimentary service. (24 hour notice please). Our housekeepers are not equipped to haul more than 1 kitchen size bag of trash. Leaving more than 1 bag of trash, or leaving any un-bagged trash is strictly forbidden! We also ask that you do not leave any trash inside the cabin (draws unwelcome pests) when you check out.

UNFORESEEN PROBLEMS — In the event of an unforeseen problem with your reservation, NCMR reserves the right to upgrade or move your reservation to a cabin of equal value.

WRITTEN EXCEPTIONS – Any exceptions to the above mentioned policies must be approved in writing in advance.

By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise.

NCMR Pet Addendum/Pet Policy Agreement

It is herby agreed by and between Guest and NC Mountains Realty (NCMR) that homeowner will allow Guest to have the accepted pet(s), and no others, in the vacation home. (Subject to the terms and conditions of the rental agreement and this addendum).

The permission granted herein shall be limited to the pet(s) described by the Guest at the time of reserving the property.

Guest hereby agrees to comply with the following:

1: Guest to pay additional pet fee in the amount of $50 per reservation, and there may be a $25.00 fee for the second pet (determined by size and breed of the pets).

2: All pets must comply with the following specifications (documentation from an accredited veterinarian must be provided by Guest upon request):

a: May not exceed a total of (2) pets, and each pet may not exceed forty (40) pounds, (Larger breed dogs, and more than 2 pets may be allowed at certain cabins, and are considered on a case by case basis)

b: Must be at least one (1) year of age or older.

c: Must be spayed or neutered

d: Must be up-to-date on rabies vaccinations and all other vaccinations. Heart-worm preventive is highly recommended.

3: All pets must be leashed at all times. Pets are not allowed to be left at property uncrated, and/or for long periods of time, on their own.

4: Guest is responsible for cleaning up any/all pet refuse.

5: Pets are not allowed on furniture or in beds at any time. Any evidence of pets on furniture and/or in beds may incur extra cleaning fees.

6: All pets are to be treated with a topical flea and tick repellent three (3) days prior to arrival. Fleas and ticks are very rampant in this area and can cause harmful / fatal illness to humans and pets.

7: Pet will not damage premises. If damages are caused, the cost of the damage will be paid by the Guest, in full. Although NCMR is authorized to charge up to $400.00 to Guests credit/debit card on file, this does not limit the Pet Owners liability for the full amount of the damage.

8: Guest should prevent pets from producing excessive noise at a level that disturbs neighbors.

9: Pet will not be left unattended for an undue length of time, either indoors or out. Pet will not be left unattended on balcony, patio, or porch.

10: Homeowner and Property Manager assume no responsibility for illness or injury that may incur to pets or humans while on the premises.

By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise.

View cabins where pets are allowed.

Print/sign/return pet addendum.